APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the August 21, 2007, (Annual Board Goals/Strategic Plan/Charter Application Workshop), September 4, 2007, (Construction Costs, Ed. Specs., LEEDs Cert., RHS Rebuild/Accountability/School Improvement Workshop), September 4, 2007, (Regular Board Meeting) and September 11, 2007, (Public Hearing Adoption of the 2008 Millage Rates and 2007-2008 Final Budget) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: September 18, 2007 Regular .pdf
Attachment: September 18, 2007 Addendum.pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: rptBoardDate September 18.pdf

GENERAL ITEMS

9. APPROVAL OF CONTRACTED SERVICES WITH PROFESSIONAL DEVELOPMENT FOR ACHIEVEMENT

Description
This contract provides writing training workshops at various schools throughout the district.  This contract in the amount of $75,000 is in excess of the $25,000 limit, which requires School Board approval.

Recommendation

That the contract with Professional Development for Achievement for writing training workshops be approved as presented.

AGREEMENTS/CONTRACTS

10. APPROVAL OF CHARTER SCHOOL CONTRACT FOR GOODWILL ACADEMY

Description
Approval of the contract between the Sarasota County School Board and Goodwill Academy for student transportation services for the 2007-2008 school year.

Recommendation
That the contract for Transportation services be approved as presented.

Attachment: Goodwill Academy 07-08.pdf

11. APPROVAL OF CHARTER SCHOOL CONTRACT FOR ISLAND VILLAGE MONTESSORI

Description
Approval of the contract between the Sarasota County School Board and Island Village Montessori for student transportation services for the 2007-2008 school year.

Recommendation
That the contract for Transportation services be approved as presented.


Attachment: Island Village 07-08.pdf

12. APPROVAL OF CHARTER SCHOOL CONTRACT FOR SARASOTA MILITARY ACADEMY

Description
Approval of the contract between the Sarasota County School Board and Sarasota Military Academy for student transportation for the 2007-2008 school year.

Recommendation
That the contract for Transportation services be approved as presented.

Attachment: Sarasota Military Acad 07-0.pdf

13. APPROVAL OF CHARTER SCHOOL CONTRACT FOR SARASOTA SCHOOL OF ARTS & SCIENCES

Description
Approval of the contract between the Sarasota County School Board and Sarasota School of Arts & Sciences for student transportation services for the 2007-2008 school year.

Recommendation
That the contract for Transportation services be approved as presented.

Attachment: SSArtsSci 07-08.pdf

14. APPROVAL OF CHARTER SCHOOL CONTRACT FOR STUDENT LEADERSHIP ACADEMY

Description
Approval of the contract for the Student Leadership Academy for student transportation services for the 2007-2008 school year.

Recommendation
That the contract for Transportation services be approved as presented.

Attachment: Leadership Academy 07-08.pdf

15. APPROVAL OF CHARTER SCHOOL CONTRACT FOR SUNCOAST SCHOOL FOR INNOVATIVE STUDIES

Description
Approval of the contract between the Sarasota County School Board and Suncoast School for Innovative Studies for student transportation services for the 2007-2008 school year.

Recommendation
That the contract for Transportation services be approved as presented.

Attachment: SSIS 07-08.pdf

16. APPROVAL OF CHARTER SCHOOL CONTRACT FOR SARASOTA SUNCOAST ACADEMY

Description
Approval of the contract between the Sarasota County School Board and Sarasota Suncoast Academy for student transportation services for the 2007-2008 school year.

Recommendation
That the contract for Transportation services be approved as presented.

Attachment: Sarasota Suncoast 07-08.pdf

17. APPROVAL OF CONTRACT FOR BOYS & GIRLS CLUBS OF SARASOTA COUNTY, INC.

Description
Approval of the contract between Sarasota County School Board and Boys & Girls Clubs of Sarasota County, Inc. for student transportation services for the 2007-2008 school year.

Recommendation
That the contract for Transportation services be approved as presented.

Attachment: Boys Girls Clubs of Sara 2.pdf

18. APPROVAL OF CONTRACT FOR GIRLS INCORPORATED OF SARASOTA COUNTY

Description
Approval of the contract between Sarasota County School Board and Girls Incorporated of Sarasota County for student transportation services for the 2007-2008 school year.

Recommendation
That the contract for Transportation services be approved as presented.

Attachment: Girls Incorporated of Sar 2.pdf

19. AFFILIATION AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, THROUGH SCTI AND HABITAT FOR HUMANITY SARASOTA, INC.

Description

The School Board offers to enrolled students a construction technology related program and Habitat operates a community based construction enterprise.  The School Board desires to provide to its students a learning experience through the application of knowledge and skills in actual situations in the construction industry and Habitat has agreed to make its facility available to the School Board for such purpose.

Recommendation

That the agreement between the School Board of Sarasota County, Florida, through SCTI and Habitat for Humanity Sarasota, Inc., be approved.

 

Attachment: Habitat-constru tech prog 2 Aug 28, 2007.pdf

20. ADDENDUM TO THE CONTRACT FOR EDUCATIONAL SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY AND CARLTON PALMS EDUCATIONAL CENTER, INC.

Description
This addendum clarifies contract language with regard to responsibility for maintaining and providing fingerprint and background check data for employees of Carlton Palms Educational Center, Inc.  The addendum has been approved by legal counsel for the district and does not alter the financial terms of the agreement.

Recommendation
The addendum to the contract for educational services between The School Board of Sarasota County, Florida, and Carlton Palms Educational Center, Inc., be approved as presented.

Attachment: Carlton Palms Add 07-08.pdf

21. CONTRACT FOR SPEECH THERAPY AND OCCUPATIONAL THERAPY SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND CHILDREN'S THERAPY WORKS

Description
The Individuals with Disabilities Education Act (IDEA 2004) requires school districts to set aside a proportional share of their Federal IDEA funds to provide services to students with disabilities enrolled in private schools by their parents, including McKay Scholarship students.  The services most requested by private schools are speech therapy, occupational therapy and physical therapy.  Since the district does not have direct hire staff available to provide these services, contracts with private vendors like Children's Therapy Works are being implemented to meet this requirement.


Recommendation
That the contract for speech therapy and occupational therapy services between the School Board of Sarasota County, Florida, and Children's Therapy Works in an amount not to exceed $50,000.00, be approved as presented.

22. CONTRACT FOR SPEECH THERAPY AND OCCUPATIONAL THERAPY SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND SUNCOAST THERAPY SERVICES

Description
The Individuals with Disabilities Education Act (IDEA 2004) requires school districts to set aside a proportional share of their Federal IDEA funds to provide services to students with disabilities enrolled in private schools by their parents, including McKay Scholarship students.  The services most requested by private schools are speech therapy, occupational therapy and physical therapy.  Since the district does not have direct hire staff available to provide these services, contracts with private vendors like Suncoast Therapy Services are being implemented to meet this requirement.


Recommendation
That the contract for speech therapy and occupational therapy services between the School Board of Sarasota County, Florida, and Suncoast Therapy Services in an amount not to exceed $40,000, be approved as presented.

GRANTS

23. APPROVAL OF THE GARDENS MUSICAL VIOLIN OASIS GRANT APPLICATION TO GENERAL MILLS HAMBURGER HELPER FOR GARDEN ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds in the amount of $14,000.00, will be utilized by starting a violin program and a chorus for students.

Recommendation
That the School Board of Sarasota County approve the Garden's Musical/Violin Oasis grant application.

EXPULSIONS

24. EXPULSION CASE NO. 07-167

Description

The student listed in Expulsion Case No. 07-167, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On November 8, 2006, the student listed in Expulsion Case No. 07-167, violated School Board Policy 5.34(1)(d), Battery on Another Student.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County schools until November 26, 2007.

 

Recommendation

That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34,  the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 07-167, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately until November 26 of the 2007-2008 academic year.

 

Attachment: EXPULSION CASE NO. 07-167.pdf (Confidential Item) 

25. APPROVAL OF STUDENT EXPULSION ABEYANCE CASE NO. 07-363

Description
School Board Policy 5.34 (4) permits the Board to hold in abeyance the expulsion of a student if the student participates in a recognized alternative-to-expulsion program.  This student is being placed in an alternative school.

Recommendation
That the Expulsion Case No. 07-363 be held in abeyance per School Board Policy 5.34.

Attachment: AGENDA REVIEW Sept 6 Robins.pdf (Confidential Item) 

MATERIALS MANAGEMENT

26. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodians of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable.  Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

Recommendation

That the classification of inoperative equipment and furniture, as property to be deleted, be approved.

 

Attachment: AgdDeleteProperty 091807.pdf

27. APPROVAL TO PURCHASE SERVER REPLACEMENT AND DATA MIGRATION

Description
The Network Systems Department requests permission to purchase a Storage Area Network (SAN) server replacement and data migration from TotalTec Systems, Inc.  The current SAN was purchased in 2002 and contains equipment that is no longer supported.  The SAN is the foundation of the District's technology system.  It provides all schools and departments with email, network services, backups, user data storage, and web pages.  It is necessary to replace the equipment in order to prevent unexpected failures that cannot be repaired.  This equipment is contained on Florida State Contract 250-000-03-1 and the Western States Contracting Alliance Agreement.  The funds for this purchase are contained in the technology capital budget allocated for the project.

Recommendation
That the purchase of a Storage Area Network (SAN) server replacement and data migration from TotalTec Systems, Inc., in the amount of $893,235.96, be approved.

Attachment: ServerReplacementRec.pdf

28. APPROVAL TO AWARD BID #8024 FOR FIRE EXTINGUISHER/KITCHEN HOOD SYSTEM SERVICE AND SUPPLIES

Description

Bids to provide 'Fire Extinguisher/Kitchen Hood System Service and Supplies' were received from seven vendors on August 21, 2007.  The bid of Florida Fire Service, Inc., was the best low bid meeting the advertised specifications.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Florida Fire Service, Inc., to provide 'Fire Extinguisher/Kitchen Hood System Service and Supplies', in an amount not to exceed $125,000.00, be approved for award and purchase.

Attachment: FireExtServ8024Rec.pdf

29. APPROVAL TO AWARD BID #8005 FOR PAINTING SERVICES - DISTRICT WIDE

Description
Bids to provide 'Painting Services - District Wide' were received from 20 vendors on August 15, 2007.  The bids of Jade Mailloux & Sons, Inc., K & K Painting and Waterproofing, LLC, P.J. Goldman Painting, Inc., Service Painting of Florida, and West Florida Maintenance, Inc., were the best low bids meeting the advertised specifications.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these services are contained in the capital budget allocated to the Facilities Services Department. 

Recommendation
That the bids of Jade Mailloux & Sons, Inc., K & K Painting and Waterproofing, LLC, P.J. Goldman Painting, Inc., Service Painting of Florida, and West Florida Maintenance, Inc., to provide 'Painting Services - District Wide', in an amount not to exceed $1,200,000.00, be approved for award and purchase.

Attachment: PaintingSvcsDW8005Rec.pdf

30. APPROVAL TO AWARD BID #8023 FOR MOTOR REPAIR SERVICE

Description

Bids to provide 'Motor Repair Service' were received from three vendors on August 29, 2007.  The bid of Associated Air and Pump was the best low bid meeting the advertised specifications.  This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Associated Air and Pump, to provide 'Motor Repair Service' in an amount not to exceed $225,000.00, be approved for award and purchase.

Attachment: MotorRpr8023Rec.pdf

FACILITIES

31. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES CHANGE ORDER(S)

Description
The Change Order(s) are summarized on the enclosure for ease of review.

Recommendation
That the Facilities Services Change Order(s) be approved and/or ratified as presented.

Attachment: 091807PVCO8.pdf
Attachment: 091807LNCO9.pdf
Attachment: 091807LNSCO10.pdf
Attachment: FSD-ChangeOrderSummary2008.pdf
Attachment: 091807VMSLAB CO1.pdf
Attachment: 091807LANDINGS CO1.pdf
Attachment: 091807LANDINGS CO2.pdf

32. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR BOOKER MIDDLE SCHOOL MEDIA ROOM RENOVATIONS

Description
The contractor has prepared the Certificate of Substantial Completion.  The project is substantially complete in accordance with the contract documents.

Recommendation
That the work performed by McIntyre Elwell and Strammer General Contractors, Inc., for Booker Middle School Media Room Renovations be accepted as substantially complete as of June 4, 2007.

Attachment: 091807BMS SC.pdf

CONSTRUCTION

33. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE BOOKER MIDDLE SCHOOL - SCIENCE ROOMS PROJECT FUNDED THROUGH PART OF THE SELBY GRANT SCIENCE ROOM PROJECT

Description

The project manager has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Jon F. Swift, Inc. for the Booker Middle School - Science Rooms project be accepted as substantially complete as of 8/16/2007.

Attachment: BAIenc9-18-07BMS-ScienceRmsSC.pdf

34. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE CYESIS PROGRAM - SCIENCE ROOM #102 PROJECT FUNDED THROUGH PART OF THE SELBY GRANT SCIENCE ROOM PROJECT

Description
The project manager has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Jon F. Swift, Inc. for the Cyesis Program - Science Room #102 project be accepted as substantially complete as of 8/16/2007.

Attachment: BAIenc9-18-07CyesisScienceRmSC.pdf

35. APPROVAL OF THE DELETION FOR DEMOLITION OF PORTABLES #99-008, #99-031, #99-059, #99-091, #99-238 AND BUILDING #26 AT SARASOTA COUNTY TECHNICAL INSTITUTE - PARCEL #037

Description
The specified buildings recommended for deletion have been inspected by Facilities Services and Construction Services staff and are deemed to be no longer economical to maintain or renovate.  These buildings are currently being utilized for various purposes as outlined on the enclosure.  Funds for demolition are available in the capital projects account.

Recommendation
That the deletion of Portables #99-008, #99-031, #99-059, #99-091, #99-238 and Building #26 at Sarasota County Technical Institute - Parcel #037, from the F.I.S.H. inventory for demolition be approved as presented. 

Attachment: BAIenc9-18-07SCTIport+bldgDemo.pdf

36. APPROVAL OF THE BILL OF SALE TO SARASOTA COUNTY FOR THE WATER MAIN RELOCATION AT LAKEVIEW ELEMENTARY SCHOOL

Description

Sarasota County land development regulations require the ownership of the utility systems be vested with the County.  This item authorizes the transfer of title of these facilities to Sarasota County.  The School Board attorney has reviewed and approved the Bill of Sale.  The relocation was required to move one (1) fire hydrant and to route around the new chiller plant.

Recommendation
That the Bill of Sale to Sarasota County for the water main relocation at Lakeview Elementary School be approved as presented.

Attachment: BAIenc9-18-07LkvwWaterMainRelocBillofSale.pdf

37. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE GOCIO ELEMENTARY SCHOOL - HVAC RENOVATION PROJECT

Description
The engineer has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Jon F. Swift, Inc. for the Gocio Elementary School - HVAC Renovation project be accepted as substantially complete as of 8/10/2007.   

Attachment: BAIenc9-18-07GocioHVAC-SC.pdf

38. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE PINE VIEW SCHOOL - PORTABLES DESIGN PROJECT

Description

The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Willis A. Smith Construction, Inc. for the Pine View School - Portables Design project be accepted as substantially complete as of 8/10/2007.

Attachment: BAIenc9-18-07PineViewPortDesignSC.pdf

39. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE SARASOTA HIGH SCHOOL CAMPUS-WIDE REPAINTING PROJECT - PHASE I

Description
The project manager has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Willis A. Smith Construction, Inc. for the Sarasota High School Campus-Wide Repainting project - Phase I be accepted as substantially complete as of 7/27/2007.

Attachment: BAIenc9-18-07SHSrepaintPhI-SC.pdf

40. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE SARASOTA HIGH SCHOOL CAMPUS-WIDE REPAINTING PROJECT - PHASE II

Description

The project manager has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Willis A. Smith Construction, Inc. for the Sarasota High School Campus-Wide Repainting project - Phase II be accepted as substantially complete as of 7/27/2007.

Attachment: BAIenc9-18-07SHSrepaintPhII-SC.pdf

41. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE SOUTHSIDE ELEMENTARY SCHOOL - ADDITION AND RENOVATION PROJECT

Description

The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Willis A. Smith Construction, Inc. for the Southside Elementary School - Addition and Renovation project be accepted as substantially complete as of 8/3/2007.

Attachment: BAIenc9-18-07SouthsideSC.pdf

42. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE MCINTOSH MIDDLE SCHOOL - MULTI-PURPOSE ROOMS SOUND ATTENUATION PROJECT

Description
The project manager has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete with the contract documents.

Recommendation
That the work performed by McIntyre, Elwell & Strammer General Contractors, Inc. for the McIntosh Middle School Cafeteria Sound Attenuation project be accepted as substantially complete as of 8/14/2007.

Attachment: BAIenc9-18-07McIntoshCafeSoundAttenuationSC.pdf

43. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE PHOENIX ACADEMY MULTI-PURPOSE ROOMS SOUND ATTENUATION PROJECT

Description
The project manager has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by McIntyre, Elwell & Strammer General Contractors, Inc. for the Phoenix Academy Multi-Purpose Rooms Sound Attenuation project be accepted as substantially complete as of 8/14/2007.

Attachment: BAIenc9-18-07PhoenixMultiPurpRmSoundAttenuationSC.pdf

44. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)

Description
The Construction Services Change Order(s) have been summarized on the enclosure for ease of review.  These change order(s) collectively total a decrease of $405,793.48 in contract amounts.

Recommendation
That the Construction Services Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc9-18-07CSD-CO.pdf

FINANCE

45. APPROVAL OF CALENDAR YEAR 2008 GROUP MEDICAL INSURANCE RENEWAL WITH BLUE CROSS BLUE SHIELD OF FLORIDA - COMMENT - CT

Description
The Calendar year 2008 group medical insurance rates for Blue Cross Blue Shield of Florida will increase 6%.  The rate increase is a result of our group claim experience and medical trend (inflation), which has been running 10% to 12%.  Aon Consulting and the district's Risk Manager reviewed all the renewal underwriting assumptions and negotiated with Blue Cross Blue Shield of Florida to arrive at the requested 6% renewal increase.  The increased 2008 calendar year cost to the district is estimated at $1,918,379.

Recommendation
That the School Board of Sarasota County approve the renewal of the four district sponsored medical insurance plans from Blue Cross Blue Shield at an increase of 6% for calendar year 2008 as presented.

Attachment: BCBSFL Renew 2008.pdf
Attachment: BCBSFL 2008 Renewal Letter 8_31_07.pdf
Attachment: Aon 2008 Medical Renewal 8_31_07.pdf
Attachment: 2008 Med Renewal Cost Comp.pdf
Attachment: Med Rates 2008.pdf
Attachment: Med Rates 2007.pdf

JOB DESCRIPTIONS

46. APPROVAL OF A NEW JOB DESCRIPTION, ADMINISTRATIVE ASSISTANT II/PURCHASING

Description
The new job description, Administrative Assistant II/Purchasing, is being presented for School Board approval.

Recommendation
That the School Board of Sarasota County approve the new job description, Administrative Assistant II/Purchasing.

Attachment: Job Desc Admin Asst Purch 9.pdf